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Knowledgebase: Microsoft Office
10 Most Common Office 2013 Keyboard Shortcuts For Dummies
Posted by Tushar Tajane, Last modified by on 26 February 2014 07:53 AM

10 Most Common Office 2013 Keyboard Shortcuts For Dummies

A single most-popular concept of Office 2013 is the fact that, just about all the Microsoft Office software products appear and operate similarly. Once you understand using Word, you will find it just isn't much harder to master Excel or PowerPoint as the Ribbon tabs work in the same ways.

Better yet, the identical keystroke commands work alike in all Office 2013 products. By learning computer keyboard shortcuts, you will be able to work faster and even more proficiently with Office 2013, regardless of which specific software you might be using at that time.

Safeguarding yourself with Undo (Ctrl+Z) and Redo (Ctrl+Y)

A lot of people are afraid of making a mistake, so they end up never attempting anything new that may save them time and help make their life simpler. Thankfully, Office 2013 allow you to openly experiment with various commands since if one does anything, for example delete or modify text or add a picture or a page, you are able to instantly reverse what you just did utilizing the Undo command (Ctrl+Z) .

Considering the Undo command safeguarding you, you may try different commands to find out what they do. If things don’t operate how you thought, press Ctrl+Z and undo your previous alterations.

In case you end up undoing a change and then suddenly know you didn’t need to undo that change, you may redo a command you earlier undone. To redo a command that you had undone, choose the Redo command (Ctrl+Y).

Cut (Ctrl+X), Copy (Ctrl+C), and Paste (Ctrl+V)

Modifying any file usually means shifting or copying data from one place to another. No surpise, three of the most popular commands are the Cut, Copy, and Paste commands.

To work with the Cut or Copy command, just select an item (text or picture) and choose the Cut or Copy icon on the Home tab (or press Ctrl+X to cut or Ctrl+C to copy).

Both Cut and Copy commands are frequently used with the Paste command. However, the Cut command, minus the Paste command, is basically equal to deleting selected text or objects.

Every time you select the Cut or Copy command, Office 2013 automatically stores that chosen data (text or pictures) on the Office Clipboard, that can hold up to 24 items. When you cut or copy items into the Office Clipboard, you can always retrieve them.

If you shut down your computer or exit Office 2013, any items within the Office Clipboard are shed.

Saving a file (Ctrl+S)

Never ever rely on that your computer, operating system, or Office 2013 will work whenever you need it. Honestly, that is why you must save your file frequently when you’re working: If you don’t, and the power all of a sudden goes out, you’ll lose all of the changes you made to your file since the last time you saved it. If the earlier you saved a file was 20 minutes ago, you will lose all the changes you made in the past 20 minutes.

It’s a good approach to save your file frequently, such as after you make a great deal of changes to a file. To save a file, press Ctrl+S or click the Save icon on the Quick Access toolbar.

The first-time you save a file, Office 2013 requests you for a descriptive name. After you've saved a file at least once, you may choose the Save command, and Office 2013 will save your file without annoying you with a dialog box.

Printing a file (Ctrl+P)

Regardless of all the pledges of a paperless office, a lot more people today are printing and using paper than in the past. Therefore, among the most frequent commands you’ll use is the Print command.

To choose the Print command, press Ctrl+P.

Checking your spelling (F7)

Prior to enable one to see your file, run a spell check first. Just press F7, and Office 2013 diligently checks the spelling of your text. Whenever the spell checker finds a suspicious word, it shows a dialog box that allows you to select a correct spelling, disregard the presently outlined word, or keep highlighted word in the Office 2013 dictionary so it won’t flag that word as misspelled all over again.

Spell checkers are handy and helpful, but they could be misled very easily. You might spell a word correctly (such as their) but use that word wrongly, such as "You knead two move over their". Spell-checking won’t always identify grammatical mistakes, therefore you still must make sure to review your file personally in order to ensure that you don’t have any misspelled or incorrect words in your file.

If you would not want Office 2013 to spell-check your entire file, just highlight the text you would like to spell-check and then press F7.

Opening a file (Ctrl+O)

Generally, you’ll spend longer working with existing files than building new ones. As an alternative to force you to click the File tab every time and chose the Open command, just press Ctrl+O instead. This instantly displays an Open window so you may choose a file to open.

Creating a new file (Ctrl+N)

Usually, if you want to create a new file in Office 2013, you have to click the File tab and click New. Then you've to choose if you want to create a blank document or use a template.

Here is a fast way to create a blank document: Just press Ctrl+N. Office 2013 promptly generates a blank file without making you sort through any windows.

Pressing Ctrl+N in Outlook 2013 provides a different item, like creating a new e-mail message or task, based on what you’re doing with Outlook at that time.

Finding text (Ctrl+F)

The Find command enables you to search for a word or phrase tucked somewhere within your file. To use the Find command, just press Ctrl+F. This opens a dialog box that lets you type the text you want to find.

Finding and replacing text (Ctrl+H)

At times you might need to find and replace text with something different, for example replacing your cousin’s name with your name. To find and replace text, press Ctrl+H. When a dialog box appears, enter the text you want to find and the text you wish to replace it.

When replacing text, you do have a choice of making use of the Replace or the Replace All command. The Replace command lets you review each word before you replace it to be sure that’s what you really want to do. The Replace All command replaces text without giving an opportunity to see whether it’s correct. When using the Replace All command, remember that Office 2013 may replace words inaccurately. For example, in addition to replacing Bob with Frank, Office 2013 might also replace all instances of Bobcat with Frankcat, and that is probably something you don’t want to do.

Closing a window (Ctrl+W) or program (Alt+F4)

To close a window, you may either click that window’s Close box or click the File tab and then click Close. For a quicker option, just press Ctrl+W to close the current window immediately.

If you haven’t saved the contents of the current window, Office 2013 shows a dialog box asking if you want to save your data before it closes the window.

Just in case you need to shut down the presently running program completely, just press Alt+F4. If you've any open, unsaved files, Office 2013 will first ask if you wish to save them before closing the files and shutting down the application.

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